MS Visio Tutorial – Creating Links to Drawing Sheets

Links to drawing sheetsare a helpful feature in MSVisiothat allows you to navigate directly from one section of your drawing to another. In this tutorial, you will learn step by step how to insert links into your Visio diagrams. This not only improves the usability of your drawings but also makes them more interactive and informative.

Main insights

• Links can be created directly to internet addresses or local files.
• You can add as many links as you want or edit existing links.
• Working with links is intuitive and requires only a few clicks.

Step-by-step guide

First, you need a shape in your drawing to insert a link. To do this, select a square shape and position it in your drawing.

Now go to the "Links" command group in the menu bar. Here you can choose how you want to insert the link. A convenient option is to select the shape and use the shortcut Control + K.

A new dialog box will open where you can specify an address. This address can be a web address that you can either type in or copy from the internet. For example, you can enter www.google.com or www.example.de in the designated field.

Alternatively, you can click the "Browse" button to select a web address. If you want to add links to local files, your explorer will open, allowing you to select the desired drawing or file.

Once you have found the file, click "Open" to create the link to the selected drawing. Confirm the entry with "OK", and the link will be active, so when you click on the shape, you will be redirected to the chosen drawing.

If nothing happens when you click on the shape, it may be because you are still in edit mode. Ensure you have exited the correct mode to use the links. To open the link, right-click on the shape and select the hyperlink.

Another way to activate the link is to hold down the Ctrl key while clicking on the shape. A security notice will appear, informing you that a new file will be opened. Confirm this with "Yes" to open the file.

If you want to add more links or edit existing links, you can use the "Edit Links" function in the context menu. This will reopen the same dialog box and allow you to add additional links or delete existing ones.

To simply remove links, click "Delete" to remove the desired link from the list.

Summary – MS Visio: Effectively inserting links to drawing sheets

Inserting links to drawing sheets in MS Visio is a straightforward process that significantly enhances your drawings. With the steps described, you can easily create, edit, and remove both internal and external links, which adds an interactive dimension to your diagrams.