Set up password protection and linked notes in OneNote

Microsoft OneNote offers a variety of features that help you manage your notes effectively. One of these features is password protection, which allows you to secure sensitive information and prevent unauthorized access. Additionally, linked notes enable you to capture and organize information efficiently. In this guide, you will learn how to utilize the password protection feature and create linked notes.

Key Insights

• The password protection secures your notes from unauthorized access.
• Linked notes help you organize information more efficiently.

Setting Up Password Protection in OneNote

To activate password protection for a section in your notebook, follow these steps:

First, open OneNote and navigate to the "Review" tab. Here you will find the sections "Password" and "Notes" that you need for the next steps. To set the password protection, click on "Set Password".

Now you have the option to set a password. Enter your desired password here, e.g., "ABC". It is important to memorize this password well; if it is lost or forgotten, the data cannot be recovered.

Make sure to consider both uppercase and lowercase letters when entering the password. Confirm your password to avoid typos. If you make a mistake here, your data could be irretrievably lost.

You have now successfully activated password protection. To lock the protected section, go to the right column and click on "Lock All" or use the shortcut Ctrl + Alt + L.

If you try to access the protected section, a dialog box will appear confirming that you do not have permission to edit it. To gain access, enter the password.

Once you have successfully entered the password, you can edit the protected section again. To remove the password protection, go to the corresponding menu and enter your password again.

Using Linked Notes

In addition to password protection, OneNote also offers the feature of linked notes. To use this, you need to switch to the "New Docked Window" view first.

In the new window, you can create a new container with an entry that will then be automatically inserted into your notes. This function is particularly useful for quickly capturing relevant content.

If you now switch notebooks, you can insert a new page right away while the old page remains open.

This allows you to capture and link information in an agile format. You can also insert images or other objects, which will be linked accordingly with the current page.

Through these links, you get an overview of all relevant information and can effectively structure your notes.

Summary – Password Protection and Linked Notes in OneNote

In this guide, you learned how to enable password protection in Microsoft OneNote and how to use linked notes effectively. Both features help protect your information while also allowing you to better organize your notes.