Calculation of office costs for web designers

Key findings Management costs play a crucial role in the calculation of your project prices. It is important to record all expenses accurately to create fair and profitable prices. Consider both external service providers and your own time spent on accounting and administration.

Step-by-step guide to recording management costs

At the beginning, it is important to deal with the different aspects of management costs, especially if you are self-employed. These expenses directly affect your profit and should therefore be documented precisely. Here is a structured guide on how to implement this.

First, it is important to clarify what is meant by general administration. Management costs include accounting as well as offers and invoicing. Identify all these points as part of your operating costs.

If you hire an accountant, recording management costs becomes relatively easy. Write down the costs for the accountant as well as any fees from your tax office. If you take on the accounting yourself, you need to track the number of hours you spend on it. Multiply this number by an assumed hourly wage of about 50 euros to get a rough calculation basis.

It is important that you do not have blank figures in your documents. These can lead to confusion later. Also, consider whether you might have costs for creating offers and invoices, as well as for patent attorneys. These expenses should also be taken into account in your calculations.

Don't forget that you may also need a tax advisor, even if they do not handle the accounting themselves. Often tax advisors prepare the annual financial statements as well as your tax return, which also incurs costs for you.

Another point of your management costs is software expenses. If you use programs for accounting or tax management, keep track of these costs as well. This way, you can calculate better and keep an eye on your expenses.

It could also be that you need to set aside funds for legal advice or dealing with financial defaults. Keep in mind that unexpected receivable defaults are also part of your management costs.

If a customer has not paid their invoice, it can have long-term effects on your finances. Note such financial defaults in your calculations to get a complete picture of your expenses.

To perform a benchmarking, you can determine an average for your annual management costs. An amount of about 2500 euros per year is a good reference point, but you should adjust this amount based on your individual circumstances.

Remember that at the end of your calculation process, you will be asked to determine your own figures and document them accurately. This way, you ensure that you do not overlook any unexpected costs and reflect your self-worth appropriately.

Summary – Planning and calculating office costs for web designers and graphic designers

In summary, precise calculation of management costs is essential for self-employed web designers and graphic designers. By learning to capture and document all relevant expenses, you can not only calculate more fairly but also achieve your financial goals more effectively.