Miro Text and Sticky Notes: A Beginner's Guide

By Tobias Becker Last updated on November 15, 2026

An empty whiteboard initially looks cluttered, but with text and sticky notes it quickly turns into a structured workspace. This is exactly where this tutorial comes in. It is part 3.2 of the Miro series and covers the first tools from Module 3: the text tool and sticky notes. Both are among the features you need in almost every Miro board, whether for brainstorming, project planning or workshops.

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You will learn how to place text, adjust font, size and formatting, insert links, and use colors and transparency. After that, we move on to sticky notes, which you can supplement with tags, smileys and links. The guide follows the video and its sequence so that you can follow the steps directly.

Key Takeaways

You can access the text tool with the T key. Then you can click anywhere on the board and write directly.

Font, size, text styles and alignment can be adjusted via the toolbar or via the corner points of the text box.

Links, text colors and highlighters help you label content and emphasize important passages.

With Copy Style and Paste Style, you transfer the design of one element to another without having to set everything up again.

You will find sticky notes under the text tool and can access them with the N key. With tags and smileys, you turn them into task or feedback cards.

Step-by-Step Guide

Step 1: Open the Text Tool and Place Text

The fastest way to the text tool is the T key. You don't have to click in the toolbar first. Then you click on the spot on the board where the text should appear and start typing right away. Zoom in closer if needed so that you can better see what you are doing while writing. You can still move the position at any time later.

Step 2: Adjust Font and Font Size

Once the text is selected, you can change the font via the toolbar. Miro offers a large selection of fonts that is sufficient for most purposes. The font size can be changed in two ways: either you use the up and down arrows in the toolbar, or you hold down one of the four corners of the text box and drag it to the desired size. When dragging, the font grows or shrinks accordingly.

Step 3: Bold, Italic, Underlined and Strikethrough

You can select either the entire text or individual letters and words and then format them. The styles bold, italic and underlined can be applied individually or in combination. The strikethrough function is particularly useful when you want to keep an entry but mark it as possibly no longer relevant. Especially in brainstorming sessions, this creates a clear separation between current and discarded ideas.

Step 4: Use Text Alignment and Lists

If your text consists of several lines, it is worth taking a look at the alignment. You can align it left, right or centered. With multi-line texts, the difference is immediately apparent, as the text block is shifted within the box accordingly.

You can also create lists, for example with bullet points. Using the indentation functions, individual items can be moved inward or outward. When you change the alignment of an item, the entire text block often shifts, so you should check beforehand whether this is what you want.

Step 5: Add a Link to a Word

A single word can be linked to a link. Select the word, click the link icon in the toolbar, enter the address and confirm with "Apply". The word then appears blue and underlined. Clicking on it opens the link. In this way, you can embed videos, documents or external pages directly into your board without long addresses cluttering the overview.

Step 6: Using Text Color and Highlighter

With the text color, you can highlight individual lines or entire paragraphs in color, for example in green, turquoise, or blue. This makes hierarchies visible, for example for headings or responsibilities.

The highlighter works like a text marker. It places a colored background behind the selected text. You may know this from word processing programs. The same applies here: use the highlighter sparingly, otherwise it loses its effect.

Step 7: Background Color, Transparency, and Locking

With the highlighter, you will also find the settings for background color and opacity. The background color determines which color lies behind the text. The opacity controls the transparency. At 100 percent, the color is fully opaque. If you lower the value, the color becomes lighter, and at around 40 percent you can already see through to the background clearly. With this setting, you can make markings subtle without covering the content.

You can also lock an element so that it is not accidentally moved or changed. To do this, you long-click on the lock icon. To unlock, you repeat the process. Locked elements are particularly suitable for headings or finished areas that should remain stable in a team.

Step 8: Copying Style and Transferring Content

Via the menu with the three dots on the right edge, you will find further options. Particularly practical are Copy Style and Paste Style. If you have designed a text element with a specific highlighter style, you copy its style and then paste it onto another text element. The background color and the other settings are then adopted. This saves you a lot of time on larger boards.

Other options in the menu include, for example, Copy Link, which copies the link of an element, as well as export functions. The content can also be exported as a CSV file, for example for further processing in Excel. You can also place a frame around elements.

When copying and pasting text, you should note that the right-click context menu is not always available in the browser. In that case, use the keyboard shortcuts Ctrl+C to copy and Ctrl+V to paste instead. On a Mac, use Cmd+C and Cmd+V accordingly.

Step 9: Creating Sticky Notes

Sticky Notes, that is, adhesive notes, can be found below the text tool in the toolbar. Alternatively, you can open them with the N key. Choose a color, click on the desired spot on the board, and drag the note to the size you need while holding down the mouse button. Sticky Notes are suitable for ideas, tasks, or short comments and can be moved around freely later.

Step 10: Adjusting Type, Size, Font, and Link of Sticky Notes

You can subsequently convert a Sticky Note into other types, for example into a text field or into a shape such as a circle. The size of the note can also be adjusted using the handles on the edge. The font plays a rather minor role with Sticky Notes, since you can place text over them anyway, which then takes over the actual design. You can still adjust the text alignment.

You can also attach a link to a Sticky Note. When someone clicks on the note, the linked page then opens. In addition, the size (S, M, or L) and the color can be changed afterward. This way, you can visually highlight important notes without having to recreate them.

Step 11: Adding Tags and Smileys

With tags, you can additionally label Sticky Notes. To do this, click on the tag icon, enter a name, for example a person's name, and confirm. The note then displays a small label with the tag at the bottom, the color of which you can also adjust. You can assign multiple tags, for example to assign a task to several people.

Emojis are another way to enhance the note. They act like short reactions to the content and are well suited for feedback in teams.

Overall, these functions are not particularly complicated, but you should try them out once. Afterwards, it is best to take a look at the example projects in Miro. There you can see how the elements are combined in finished boards.

Summary ??? Miro Text Tool and Sticky Notes: Explained Step by Step

With the text tool (key T), you write directly on the board and style your content via font, size, formatting, alignment, lists, links, and colors. The highlighter emphasizes passages, and with Copy Style you apply styling to other elements. Sticky notes (key N) can be adjusted in size, type, and color, given links, and enhanced with tags and emojis. Together, these tools form the foundation of every well-structured Miro board.

Trainer About Tobias Becker My name is Tobias Becker. I am a student from Vienna and pass on my knowledge about entrepreneurship, social media marketing and investing as a video course lecturer. All courses by Tobias Becker →