Optimization of your Outlook inbox for spam

An overcrowded inbox can quickly become a real stress factor. You constantly receive new emails, many of which are unwanted advertisements that unnecessarily block your inbox. To make your email communication more efficient, we will show you step by step how to mark and delete advertisements to keep your inbox clean.

Key insights

• Manage emails effectively by marking and deleting advertisements.
• Adjust spam filters correctly to minimize unwanted emails.
• The importance of archiving and traceability in business emails.

Manage Emails and Mark Advertisements

To keep track of your emails, it is important that you learn how to manage emails and how to handle advertisements. Here are the steps that will help you.

Step 1: Open Email and Show Options

Open the email you want to manage. This will give you access to all the options available to you.

Step 2: Delete or Archive Email

You can decide whether to delete or archive the email. Business emails, in particular, should always be archived to ensure traceability.

Step 3: Mark Advertisement as Spam

If you recognize that an email is an advertisement, you can mark it as Spam. This is usually done under the "Delete" menu option. Here you have the opportunity to label emails as advertisements, which will move them to the spam folder.

Step 4: Use Cleanup Functions

Use the "Clean Up Conversations" option to remove all the emails you no longer need, including duplicate emails. Additionally, you can also tidy up the folders to maintain better oversight.

Step 5: Adjust Spam Filter Settings

Check the settings for your spam filter. Here you can determine how strict the filter should be and whether certain senders should be blocked.

Step 6: Safe Senders and Blocked Domains

Enter safe senders and blocked domains. This will ensure that emails from trusted sources continue to appear in your inbox while spam emails are automatically blocked.

Step 7: Recognize International Emails

Additionally, you can identify emails in unknown languages and move them directly to the advertisements folder or even delete them. This is especially useful if you frequently receive emails in a language you do not understand.

Step 8: Permanently Remove Deleted Emails

If you want to permanently delete emails, go to the deleted items. Hold down the Shift key to select the last email, or press Ctrl + A to select all emails, and choose the "Delete Permanently" option.

Summary – Better in Outlook: How to Mark and Delete Advertisements in Emails

You have now seen how to effectively manage emails by marking advertisements as spam and deleting unwanted emails. With the right settings for your spam filter and a careful approach to deleting, you can keep your inbox organized and efficient.