Faster in the Outlook calendar: How to search for calendar entries

Calendar management is a central part of daily work for many, and Outlook offers versatile functions to efficiently organize your appointments and meetings. Especially when dealing with a large number of calendar entries, it may be necessary to quickly find the information you need. In this tutorial, you will learn how to use the instant search in Outlook to specifically and quickly search your calendar entries.

Main findings

• The search in the Outlook calendar can be performed either directly via the search bar or using keyboard shortcuts.
• You have the option to refine your search by categories and subfolders.
• Search tools offer you a variety of options to find and display specific entries.

Step-by-step guide

Start by switching to the calendar view in Outlook. Below your mail view, you will find the option to select the calendar view.

Once you're in the calendar view, you can start searching for your appointments. If you don't exactly know when an entry was or in which calendar it is located, you can use the search bar directly or the keyboard shortcut "Ctrl + E."

To find specific appointments, simply enter the search term, for example "doctor," and Outlook will automatically search your calendar entries. Within a few seconds, you should receive the relevant information.

If you have created multiple calendars or want to search only specific calendar items, you can adjust this as well. You have the choice to either search all calendar items or only specific subfolders.

Additionally, you can refine your search using categories. To do this, go to the search tools and select "Search by category." If you have designated the category "red" for your doctor's appointment, you can specifically search for entries of that category.

Note that when filtering by categories, the search results are combined. If you set multiple filters, it may be that the additional filters do not yield the desired result unless you remove the previous filters.

To further refine your search, additional options are available. You can search for entries organized by specific people or for appointments with special categories and attachments.

The last search operations are also saved, so you can select them again at any time. Outlook also remembers the terms you most recently searched for, so you can quickly find them again.

If you want to perform an advanced search, you can adjust the search options. There you will find a variety of settings that help you search even more specifically for your calendar entries.

When you are finished with your search and want to return to the calendar, you can simply close the search field by clicking the X. This will take you back to the calendar view where you can keep an eye on your desired entries.

This way, you are able to efficiently organize your calendar entries and have the information you need readily available.

Summary – Faster in the Outlook Calendar: How to Effectively Search Calendar Entries

In this guide, you learned how to use Outlook's instant search effectively to navigate through your calendar entries. We explored the various search options, including filtering by categories and people. Use these features to manage your time optimally.