Easily dictate emails and design them optimally

E-mails can sometimes be a real challenge, especially if you are not familiar with the ten-finger system. But what if you could simply speak your writing? Thanks to modern technology, this is now possible! In this guide, you will learn how to create your emails efficiently using tools like Dictation and the Web Speech API by speaking instead of typing.

Key Insights

• Emails can be created much faster through voice input.
• Tools like Dictation and the Web Speech API significantly ease writing emails.
• Chrome extensions like Email Dictation bring additional features to Gmail.

Step-by-Step Guide

Step 1: Use Dictation

Start by visiting the Dictation website. There you have the option to speak in German. To get started, click on "Start" and allow microphone access. The tool will convert all your spoken words into text.

When you are finished, press "End." You should see that the tool has accurately converted your spoken language into text. This is excellent for generating texts that you can then copy and paste into your email.

Step 2: Try Google Voice Control

Another option is available directly in Google Services. You can use the Web Speech API to create emails in Gmail. Visit the respective page and speak directly into the text field. Simply say that you want to write an email, and the system will assist you in creating it.

Step 3: Use Speech Notes for Enhanced Comfort

The Speech Notes website offers many useful features. You can have your speech converted into text and even insert control characters like periods or paragraphs directly. This can significantly simplify and speed up the editing of emails.

Step 4: Install the Email Dictation Chrome Extension

Go to the Chrome Web Store and search for the Email Dictation extension. Add this to your browser. This extension allows you to dictate text directly in Gmail without having to switch between different applications.

After installation, you may need to restart your browser to ensure that everything works correctly.

Step 5: Write Email Using the Extension

Once the Email Dictation extension is active, open Gmail and go to the "Compose Email" option. Here you will see the new icon for the extension that allows you to convert your voice message into text.

Make sure to set the language to German before you start speaking. Even though the tool does not automatically save this option, you can still comfortably begin dictating.

Step 6: Create Email Sentence

Start your dictation by speaking your text. The tool recognizes punctuation marks like commas and periods and formats your email accordingly.

When you are finished dictating, press "End." Make minor corrections, as the system is sometimes not perfect. Nevertheless, it is a great help for quickly creating emails.

Step 7: Conduct Tests and Optimize

You may need to check the language setting again after restarting your browser to ensure it stays correctly set to German. Test the function by dictating different emails and see how well the system performs.

Step 8: Professional Software for Intensive Users

If you are looking for a more professional solution, there is software like Dragon Naturally Speaking that offers better voice recognition. However, these programs are paid and offer more extensive features.

It is important to regularly test and adjust the options to achieve the best results.

Summary – Connecting Emails: Easily Create Through Voice

You have now learned various methods to make your emails significantly more efficient through voice input. Even if the tools still have their weaknesses, they provide an immensely useful alternative for those who do not like to type quickly or at all.