Share your Prezi - Guide to Effective Use

In this guide, you will learn how to effectively use the parts feature in Prezi to design your presentations collaboratively with others or simply share them with a larger group. Sharing presentations is an essential part of today's collaborative work. With the right security settings, you can easily control who has access to your creations. Let’s first go through the key insights before we dive into the detailed step-by-step guide.

Key Insights

• You can keep presentations private or generate a link for broader access.
• There are different roles for invited people, such as co-authors or viewers.
• You can invite multiple people to a presentation simultaneously and collaborate in real-time.

Step-by-Step Guide

Step 1: Click on the Share Button

First, you need to have your Prezi presentation open. Look around until you find the "Share" button. This is usually located in the upper right corner of your screen. Click this button to open the sharing dialog.

Step 2: Check Settings Options

After clicking on the Share button, a popup window will appear where you can find various options for the security settings of your presentation. Here you have several options available, ranging from private to hidden to public.

Step 3: Set Presentation to Private

If you want to set the presentation to "private", you have the highest level of security. This means that only the individuals you invite directly via email will have access. Make sure to enter the email addresses correctly so that the invited individuals can see the presentation.

Step 4: Define Rights for Invited Persons

You can assign different rights to the invited individuals. You can either invite them as co-authors so they can actively collaborate on the presentation, or as viewers who can only see the content but are not allowed to make changes.

Step 5: Share Presentation with a Link

A particularly practical feature is the ability to send a link when you keep your presentation in "hidden" mode. This allows you to send the link to a large group without having to enter an email address for each individual. This is very time-saving, especially if you want to share your presentation with a large audience.

Step 6: Public Sharing

If you want your presentation to be accessible to everyone, you can set it to "public". In this case, your Prezi presentation will be displayed in the Prezi universe and is accessible to every visitor.

Step 7: Activate Reusable Option

A very useful feature is the "Reusable" setting. This allows visitors to download your presentation along with the included files and adapt them for their own purposes.

Step 8: Invite Multiple People

It is possible to work on a Prezi presentation with up to 10 people simultaneously. To invite them, go back to the Share button and enter the email addresses of the participants. Here it is important to classify the invited individuals as editors so they can make changes.

Step 9: Manage Invitations

Once you have invited, the people will receive a link. They must click on this link to join your presentation. In the upper right corner of your Prezi, you will see a black bar displaying the avatars of the invited individuals.

Step 10: Real-Time Collaboration

You can directly see what the invited individuals are working on by simply clicking on their avatar and zooming in on the position. This way, you can track the changes in real-time and provide immediate feedback if necessary.

Step 11: Remove People

If you want to remove a person from the invitation, you can do this by going back to the Share button and removing the person from the list.

Step 12: Visit the Real-Time Map

An interesting feature of Prezi is the map, which you can find at map.prezi.com. There you can see in real-time how people around the world are working on their presentations.

Summary – Using Prezi Together: The Share Feature in Detail

You have now learned how to optimally use the share feature in Prezi to ensure efficient collaboration and share your presentations securely. With the various security options, you are sure to find the right setting for your purpose. The ease of use makes Prezi the ideal choice for creative presentations.